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Add users and set user roles

Koordinates sites often have a range of users, including staff, administrators, collaborators and general users. As you set up your site, you’re going to want to add and set roles for new users, and edit roles assigned to existing users. Learn more about roles in our 'Summary of user roles' help page

In this guide, we outline how to add a new user, and then provide that user with administrative privileges (known as a Paid Seat).

Add a new user


Select 'Manage Data' from the Admin menu


Navigate to Invite User

Select Add from the main menu on the left of your screen, then select Invite User.


Complete form

After selecting Invite User, you will be presented with a short form. The only required field is an email address, though you can also add their name and write a custom message, which will appear in their invite email.

At this point, you also have the option of making your invited user a site administrator. To do this, click the box at the bottom of the form.

Don’t worry if you haven’t done this - we’ll go over how to set administrative privileges later in this guide.

Click Invite User and your designated user will be sent an invite to your site.

Grant administrative permissions to a user


Select Users from the Admin menu


Select the user you wish to make an administrator

You can search for the user by name or email address. After you select a user, you will take you to an overview screen for that person.


Edit permissions 

From this screen, you will be able to: 

  • Make the user a Site Administrator
  • Edit user permissions for each group to which the user belongs.