Import Data

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  2. Import Data
  3. Upload and manage documents

Upload and manage documents

The process for uploading documents is similar to the manual upload process for datasets.

1

Select Manage Data from the Admin menu

2

Click 'Add Data'

3

Select 'Upload' 

This will allow you to browse for a file on your hard-drive to upload.

4

Drag and drop the documents you wish to upload

You have the option of dragging and dropping multiple documents at once. 

5

Select Owning Group

Select an appropriate group from those listed. The group you select will be the designated owner of the data

6

Click 'Upload'

Koordinates will then process your upload. 

7

Select files to import

Once your data is uploaded, you will be automatically taken to 'Import & Update Data.' Here, you will see a list of uploaded items, ready to be imported. 

Select the file you wish to import by checking the box next to the file's title. 

8

Click 'Import' 

9

Provide additional information about your document

Next, you will be able to add information about your document. This includes:

  • Title: Rename your document, or keep the default provided by Koordinates.
  • Owning Group: Decide which group or individual will be owner the document. Only the owner of the document will be able to remove it from the site, and set administrative privileges.
  • Access: Decide if your document will be directly downloadable by anonymous users and indexable by search engines.
  • Description: A field to describe the document for users.
  • Category: Choose the category to which the document will belong. This will help users find your document.
  • Licence: Choose how the document shall be licensed. If you choose ‘Creative Commons,’ you will be asked to decide which Creative Commons licence applies to your work.

10

Click 'Import and Publish' 

You also have the option of importing your data as a draft, to perform additional QA checks.