Add and manage attachments

You can attach documents, such as PDFs, to your published datasets. People looking at a dataset can open its attachments, and the attachments are included with every download of the data.

Attachments are often used for important context that isn’t in the metadata, such as data dictionaries and published reports.

Add an attachment

1. Open the Data Manager

   Select Manage in the navigation menu. The Data Manager opens on the Datasets tab.

2. Find the dataset you want to add an attachment to

   Search for it by keyword, or use the filters (such as Status, Type and Date) to narrow the list.

3. Open the dataset and select Add Attachment

   Select the dataset to open its details. Scroll down to Attachments, select Add Attachment, then choose:

   • Upload to upload a new document from your computer.
   • Browse to choose a document that’s already on your site. You can only attach documents you have permission to edit.

   

4. Add details about your attachment, and select Save

   After you upload a file, you can add:

   • Title: edit the document’s title.
   • Description: a short description of the document.
   • Owning Group: the group that owns the document, which sets who can manage it.
   • Category: the category the document belongs to.
   • A licence for the document.
   • Whether the document is directly downloadable by anonymous users and search engines.

   

5. Save or publish the dataset

   Select Save Draft to keep your change as a draft, or Publish to make the attachment available straight away.

Manage attachments

To view, edit or remove an attachment from a dataset, open the dataset, scroll down to Attachments, and open the attachment’s menu. You can choose View Attachment, Edit Details or Remove Attachment.

You can also start from the document:

1. Find the document

   On the Datasets tab, select Type, then Documents, to show only documents. Select the document to open it.

2. Edit the document’s details

   You can update the document’s title, description, category and privacy, replace it with a new version, or find a link to share it.

   

3. Select Attached to x layers to see the datasets it’s attached to

   Each dataset in the list has options to View or Edit it. To remove the attachment from a dataset, select Edit and remove it from the dataset’s Attachments.