Administrative reports

Reports show how your Koordinates site is used: which datasets are popular, who is using them, how they’re accessed and how much storage you use.

Who can see reports

The full set of reports is available on Enterprise plans. On those plans, site administrators see every report. Group administrators who manage data see the reports that can be filtered by group: Storage & Forecasting, Data Popularity, Document Popularity, Set Popularity, User Ranking, Email Domain Ranking, Exports, APIs & Web Services, and Access Channel by User. See Koordinates pricing for plans.

On other plans, site administrators see an Exports Report item in the top navigation instead, which opens the Export History report. Other reports are shown with a padlock or an Upgrade label.

Open the reports

Select Reports in the top navigation. The Overview page shows a card for each report you can open, and the side menu lists the reports by section.

Each report shows its figures as tables and charts. You can sort a table by a column and page through long tables.

Reports available

Summary

• Engagement: how your most popular datasets perform over time.
• Export History: a list of every export from your site, with the user, state, datasets, projection, size, files, date and channel. You can search it, select an export to see its details, and use Download CSV to have a CSV of the list emailed to you.
• Storage & Forecasting: a summary of storage used by vector and table data, raster and grid data, and documents and attachments, with a forecast of future storage use. Use Usage as of to see storage on an earlier date; the figures are a snapshot of that day. The forecast options set how far ahead to forecast (Forecast), how much past data to base it on (Historical data) and when your year ends (End of year), for example the end of your financial year.

Datasets

• Data Popularity: for each dataset, the number of views, adds to the map, exports and export size, tile requests, spatial queries and table queries (in the browser and through the API), and WFS queries if your site offers WFS.
• Document Popularity: for each document, the number of views and downloads, and the total download size.
• Set Popularity: for each set, the number of views (including through its short link), adds, exports, tile requests and spatial queries.
• Data Availability: the number and total size of layers and tables on your site over time.

Users

• User Ranking: your most active users, by the same measures as Data Popularity.
• Email Domain Ranking: your most active email domains, which shows which organisations use your data most.
• Unique Users: the number of unique users who performed an action over time. Use Action to choose the action, such as exports, adds, API token creation, or spatial, table or set queries.
• Access Channel by User: the number of requests each user made to your web services. Use Channel to choose WMTS, WFS or WFS Changeset, and Service to show one monitored service.

Usage

• Exports: the number of exports from your site over time.
• APIs & Web Services: the number of API and web service queries.
• API Keys: the number of API keys created.
• Tile Usage: the number of tile requests over time.

Filter a report

Reports that cover a period have these filters:

• Interval: show the data by Daily, Weekly, Monthly or Yearly totals. The default is weekly. A longer interval aggregates the data more, and a daily interval can make the table very wide.
• From and to: the dates the report covers. The default is the last four weeks.
• Group: show only data owned by one group. The default is all groups.

If your site uses single sign-on, a user type filter also lets you show only your organisation’s users, or exclude them.

The report updates each time you change a filter.

Reports for a dataset or user

You can see reports for a single dataset or user:

• In a report, select a dataset or user’s name.
• On a dataset’s page, open the actions menu and select Reports.

Select the × beside the dataset or user’s name at the top of the report to go back to the reports for the whole site.

Download a report

Select Download, then CSV, to download the report’s table as a CSV file. The CSV uses the filters you have set. Reports can’t be downloaded as PDFs.

The Engagement and Storage & Forecasting reports can’t be downloaded.